Data You Give Us Directly
Search Queries
When you submit a name or place through a search box, the query goes to the outside provider responsible for that feature. That company processes the search and returns its response under its own practices. Loudoun County Criminal History does not create an additional record of the words entered in those fields.
Messages and Contact Submissions
Correspondence sent by email may be kept while we prepare a reply and preserve the related exchange. We do not share those messages outside the organization except when the law requires disclosure.
Data We Gather Automatically
A page request can send ordinary technical details to the servers that deliver the website, including:
- Your device's assigned IP address
- Browser name and version
- Operating system and device category
- Pages opened and the time spent on them
- A referring website, when one is supplied
- The date and time of each request
Cookies and Analytics
Cookies are small files placed on a device. They can help measure visits, identify frequently viewed pages, and show when a browsing session stops. Analytics providers may group those traffic signals into reports. Browser settings can reject cookies, but doing so may affect the way certain features work.
What We Do With This Data
Information gathered through visits and submitted requests may be used for these limited operational purposes:
- Operating the website and improving page speed
- Routing a submitted query to the provider that runs the search feature
- Understanding which resources receive attention and may need revision
- Diagnosing errors, outages, and other technical faults
- Displaying advertising that may reflect browsing interests
No Criminal-Record Data on File
Loudoun County Criminal History neither maintains nor sells a collection of individual criminal records. Its material directs readers to the Loudoun County Sheriff's Office, Virginia courts, the Virginia State Police Central Criminal Records Exchange, and the Virginia Sex Offender and Crimes Against Minors Registry. Information about a visitor is not combined into a consumer report or into a profile of the person named in a query. The website is not a consumer reporting agency under the Fair Credit Reporting Act.
Third-Party Search Partners
Search boxes are furnished by outside companies. Once a query is sent, that provider's privacy policy controls how it processes, keeps, or shares the submitted information. Those choices are outside our control. Read the provider's policy before deciding whether to submit a search.
Links to Other Websites
Links may lead to Loudoun County sheriff resources, Virginia court systems, state agencies, legal-aid organizations, or outside search services. Opening one of them leaves this website, and the destination's privacy terms then apply. Review those terms before providing personal information.
Some advertising providers may use activity across more than one website to select an ad. Any such tracking is carried out through the provider's systems.
Who Might See Your Data
Personal data is not sold. Depending on the feature used or a legal duty, information may be available to:
- A search provider receiving a query you choose to submit
- Analytics vendors measuring traffic and technical performance
- Advertising networks serving material on the pages
- A government or law-enforcement body acting under a valid legal order
How We Protect Your Data
Reasonable security measures are used to protect information handled by the website. No internet-connected system can be guaranteed secure in every circumstance. Although safeguards are maintained, we cannot promise that unauthorized access or another security event will never occur.
Users Under 18
The website is intended for adults, and we do not knowingly collect personal information from a person under 18. If we learn that a minor supplied such information, it will be removed.
Your Data Rights
Personal-data rights vary with the applicable law and the type of processing. Requests for Virginia government records follow the Virginia Freedom of Information Act, which is separate from this website's privacy practices. Dissemination of criminal-history record information is limited by Virginia Code ยง19.2-389. Where private-data law applies, a visitor may be able to:
- Request access to personal information held about them
- Seek correction of inaccurate information
- Ask for deletion where the law provides that right
- Decline certain processing when an applicable law permits it
Updates to This Policy
This policy may be revised as practices or legal duties change. A revised version will be posted here and will state its new effective date. Review the current version when you want to understand how information is handled.
Effective date: August 10, 2026